SWC会议室预订

预订的指导方针

The 学生健康中心 (SWC) is operated utilizing student fees. 因此,任何 room reservations outside of internal operating needs must be aligned with furthering providing quality integrated healthcare to fees paying students and/or be offset by 经批准使用的服务费. Our pilot reservation program is effective in January 2024.

Those interested in reserving the room at cost should review the following information and submit a Reservation Request for our 1st floor conference room space.

Reservation will be given to the following groups in priority order:

1. SWC内部运营需求
2. 注册学生团体
3. 学生事务处 部门
4. 菠菜网lol正规平台部门
5. Non-Affiliates (Partnering Outside Agencies) who have Content-Related 事件

Priority will be given to reservations where the majority of the attendees are 菠菜网lol正规平台 students as well as the connectedness to our program mission. 外部团体可能有 additional confirmation steps through our university partners.

Depending on requested dates, confirmation may not occur until 2 weeks prior to the event in order to retain conference room availability during key periods. 请求 should be made at least 5 business days in advance when possible.

Depending on requested dates, confirmation may not occur until 2 weeks prior to the event in order to retain conference room availability during key periods. 请求 should be made at least 5 business days in advance when possible.

Members of the 菠菜网lol正规平台 Campus community can view the currently scheduled events on this calendar 在提出要求之前.

The room can only be reserved by a 菠菜网lol正规平台 student/employee. 请求者负责 for making sure that room guidelines and policies are observed during the event.

房间可用性 

Our conference room is generally available Monday-Friday from 9:00 a.m. - 4:30 p.m. (到下午4点).m. during the summer) on dates the university is open. 

事件支持

We are able to provide modest support to review usage of the provided technology. We cannot provide catering assistance, assistance after-hours, or support with university level technical support such as wifi. We’ll assign a person to connect with on the day of the event so as to avoid disruption of clients checking in for services at 1楼前台.

食品/餐饮

请求者负责 for making arrangements for catering, including setup, clean-up and catering pickups for their event. 请求者负责 for abiding by university policies on food/catering. Note that access/use of Food Demonstration Lab Room 124 is not included in any of the reservations.

清理/结帐

• No tape should be used on any of the walls or other surfaces.
• The requestor must wipe tables and place any trash inside of provided containers at 活动结束.
• Failure to clean up after an event or any damage d一个 to the room or equipment will result in fees charged to the requestor’s organization/department.
• Turn off projector equipment at check out.
• Outside of items you place in the trash receptacles, you must remove all items you 引进. You may not store items in the room between your scheduled events.  
• If your event has break periods, please be sure that participants monitor their own items as we are not responsible for unattended items.
• At the end of your event time, please check out with the assigned staff from the 1st floor reception desk so we can review the room with you prior to exit.

活动推广

We’re happy to host your event, but event promotion (in emails, social media, flyers, etc) should not indicate or allude that the 学生健康中心 is a sponsor or promoting your event, unless we’ve provided express permission to do so. 清单的 event location should suffice to provide attendees logistical information.

会议室信息

付款

Upon confirmation of room availability, SWC will place a reservation hold and email the requestor payment procedures including a deadline in which full payment must be 收到了.

取消

Please inform us of any cancellations as soon as possible. 预订取消 less than 5 business days prior to the event will result in a 50% refund of the reservation 总计. 

问题可以发送到 studentwellnesscenter@piiotasinfonia.com.  

提交预订请求